Land Registry

Copy of a lease

The lease is the constitution of a flat: years left, ground rent, service charge, pets, subletting, repairs. Obtained, and summarised.

We will reply by email.

A copy of a lease is the official HM Land Registry copy of the document governing a leasehold flat or house: its term, ground rent, service charge, repairing obligations and the covenants on what the leaseholder may do. Property Law Online obtains it for any registered lease in England and Wales and summarises what matters.

Why instruct us

  • Fee agreed in writing before we start
  • Covering England and Wales

What do you get with a copy of the lease?

The lease itself as an official copy, any plans and variations filed with it, and a written summary from our team of the terms that affect what you are trying to do.

  • Official copy of the lease

    The registered lease, with any schedules and plans, as filed at HM Land Registry, obtained on form OC2 or the electronic equivalent.

  • Deeds of variation and supplemental deeds

    Where the lease has been varied since it was granted, a rent changed, a term extended, the filed variation is obtained with it, so you are reading the lease as it stands.

  • The leasehold title register where you want it

    The register of the leasehold title shows the current owner, any mortgage and any notice or restriction; the freehold register shows who the landlord is. Both are quoted alongside.

  • A written summary of the key terms

    Term and start date, years remaining, ground rent and its review clause, service charge apportionment, repairing obligations and the covenants that matter for your purpose.

  • The clauses that cause problems, flagged

    A doubling ground rent, an absolute bar on subletting, a hard flooring ban, an uncapped service charge, a forfeiture clause. Each identified and explained.

  • A route into fixing anything

    Where the lease needs extending or varying, we quote for the next step rather than leaving you with a document and a problem. Where the answer is enforcement against a landlord or neighbour, or a tribunal claim, we say so and refer you to a litigation solicitor.

What is a copy of the lease used for?

A lease decides whether you can keep a dog, sublet, replace the windows or run a business from the spare room, and who pays when the roof leaks. Many leaseholders have never read theirs.

Buying or selling a flat
The seller's representative must supply the lease, but reading it before you offer tells you the years left and the ground rent before you are committed. See buying a leasehold flat and leasehold conveyancing.
Extending the lease
The term and start date decide how many years remain and what the extension will cost. The lease is the first document any valuer needs. See lease extension.
Checking what you are allowed to do
Pets, subletting, alterations, hard flooring, business use and parking are all governed by the leaseholder's covenants. The answer is in the lease, not in what the previous owner did.
A dispute with the freeholder
Service charge demands, a major works bill, a refusal of consent or a threat of forfeiture are all tested against what the lease actually says.
A dispute with a neighbour in the block
Noise, flooring, subletting and use are usually breaches of a covenant that every leaseholder in the block has given, and many leases let one leaseholder require the freeholder to enforce against another.
Not right for
Leases that were never registered. Most often that is a lease granted for seven years or less, or a longer lease granted before 13 October 2003 that has not changed hands since, because different rules applied to grants before that date (checked 20 September 2026). HM Land Registry will hold no separate title for such a lease. A shorter lease is sometimes noted on the freehold title instead, and where it is, a copy can be ordered on form OC2; otherwise the freeholder or managing agent usually holds the only copy.

How do I read a lease?

Residential leases follow a broadly common structure, though the drafting varies with the age of the lease and the block. The particulars at the front set out the parties, the property, the term and the rent. The demise describes exactly what is let, often the internal surfaces of the flat, sometimes the structure as well, and defines who is responsible for what. Schedules set out the rights the flat enjoys, the rights reserved to the landlord, the leaseholder's covenants, the landlord's covenants and the service charge machinery.

The table sets out the parts of the lease you will most often need to find and what each one decides. Where the lease has been varied, the variation takes precedence over the original wording, and the two must be read together.

Part of the leaseWhat it saysWhy it matters
Particulars and partiesThe landlord, the original tenant, the property and the date of the leaseIdentifies the document and the block; the original tenant is rarely the current owner
Term and commencement dateThe length of the lease and the date it runs fromYears remaining are counted from this date, not from any later sale
DemiseExactly what is let: internal surfaces only, or walls, floors and windows tooDecides who repairs what, and whether windows are yours to replace
Rights grantedAccess, services, use of common parts, parking, storageWhat you may use beyond the front door
Rights reservedThe landlord's rights to enter, to run services, to buildAccess for works, and what the landlord may do around you
Ground rent and reviewThe annual rent and how, if at all, it increasesA doubling clause or an escalating rent affects lenders and buyers
Service chargeThe proportion payable, what it covers, how it is demanded, any reserve fundAn uncapped share with no sinking fund leaves you exposed to a major works bill
Leaseholder's covenantsPets, subletting, alterations, flooring, business use, nuisanceWhat you may and may not do, and what needs the landlord's consent
Landlord's covenantsTo insure, to repair the structure and common parts, to enforce against other leaseholdersWhat you can require the landlord to do, and at whose cost
Forfeiture and re-entryThe landlord's right to end the lease for breachRarely exercised, subject to statutory protection, but a real threat

How many years are left on my lease, and does it matter?

Find the term and the commencement date at the front of the lease, add them together, and subtract today's date. A lease granted for 125 years from 1 January 1990 has the years remaining that arithmetic gives, whatever the flat sold for or when. The figure matters because lenders set minimum unexpired terms at completion, and because the cost of extending rises as the term falls.

Eighty years has been the line that mattered: below it, marriage value formed part of the premium and extension became sharply more expensive. The Leasehold and Freehold Reform Act 2024 provides for marriage value to be abolished and the two-year ownership requirement has already gone, but the valuation provisions depend on commencement and on the rates the Government sets (section 27 of the Leasehold and Freehold Reform Act 2024, in force 31 January 2025, checked 19 September 2026). The lease extension page explains the process.

Can a lease be changed?

Usually only by agreement with the landlord, recorded in a deed of variation, which is not itself a registrable disposition but is entered on the register by alteration of both titles or noted against the landlord's title (HM Land Registry Practice Guide 68, updated 1 June 2026). In limited circumstances a party can apply to the tribunal under Part IV of the Landlord and Tenant Act 1987, either on the ground that the lease fails to make satisfactory provision for repair or maintenance, insurance, installations, services, the recovery of expenditure or the computation of a service charge, or, where several leases from the same landlord need the same change, with the consent of the required majority of the parties. The tribunal is the First-tier Tribunal (Property Chamber) in England and a leasehold valuation tribunal in Wales (Landlord and Tenant Act 1987 sections 35 and 37, checked 20 September 2026). A statutory lease extension is itself a form of variation: the term is extended and the rent reduced to a peppercorn, on terms the statute sets.

What cannot be done is to ignore a clause because it is inconvenient. A covenant against hard flooring or subletting binds until it is varied or released, and a landlord who has tolerated a breach can usually still enforce it. Where a clause makes the flat unsaleable, a doubling ground rent is one example, the answer is a deed of variation negotiated with the landlord, and we quote for that once the lease has been read.

What does a copy of a lease cost?

Property Law Online is not yet taking instructions, so there is no fee to quote today. This section explains how the cost of this work is usually made up.

One fixed fee for obtaining the lease and summarising it, quoted in writing before you instruct, with our fee shown separately from HM Land Registry's official copy fee. Tell us what you need it for, and we reply by email. The HM Land Registry fee for an official copy of a lease or other filed document on OC2 is a flat £7 through the HM Land Registry portal, or £11 by post, per the Land Registration Fee Order 2024 (in force from 9 December 2024) (checked 19 September 2026).

Usually covered by the professional fee

  • Identifying the leasehold title and confirming the lease is registered
  • Ordering official copies of the lease and any filed variation from HM Land Registry
  • Our reading of the lease
  • A plain-English written summary of the terms that matter for your purpose
  • A quotation for any further step the lease shows is needed

Paid to others, passed on at cost

  • HM Land Registry's official copy fee, set by the HM Land Registry fee order per document
  • The leasehold and freehold title registers, if you want them alongside, quoted together
  • A copy of an unregistered lease from the freeholder or managing agent, who may charge for it
  • A lease extension, deed of variation or tribunal application, where the lease shows one is needed

What can add to it: a lease with several deeds of variation, a head lease and an underlease both needed, or a lease that has to be obtained from the freeholder because it was never registered. Each is set out before you instruct, never afterwards.

How quickly can I get a copy of the lease?

Registered leases are held by HM Land Registry as scanned documents. It publishes no service level for issuing them, and no separate figure for filed documents: what it publishes is that 92.5 per cent of information requests were completed within a day, and one to two days where the request has to be handled by hand (processing times, page updated 2 July 2026, checked 19 September 2026). You typically have the lease with our summary within two to four working days of instructing us. A lease not held electronically comes as a paper copy by post or DX at no extra charge, and an unregistered lease has to come from the freeholder or agent.

What changes the timescale

  • Whether the lease is registered and filed electronically or held in paper form
  • Whether there are deeds of variation to obtain as well
  • Whether the freeholder or managing agent holds the only copy
  • HM Land Registry processing times for scanned or historic documents

How do I get a copy of my lease?

Four stages. Registered leases are held by HM Land Registry as scanned documents and are usually produced within a few working days.

  1. Address or title number

    Send us either. We identify the leasehold title and confirm the lease is registered and filed at HM Land Registry before anything is ordered.

    Same working day

  2. Official copy requested

    The lease and any filed variations are ordered from HM Land Registry as official copies of documents referred to in the register.

    Same working day

  3. Our team reads the lease

    Term, rent, service charge, repairs and covenants are read against what you are trying to do. Buy, extend, alter, sublet, dispute.

    Within one working day of issue

  4. Delivered with a written summary

    PDFs by email with a plain-English summary of the key terms, the clauses that cause problems, and a recommendation where something needs a decision.

    Typically within two to four working days of instruction

What goes wrong when reading a lease?

  • Counting the years from the wrong date

    The term runs from the date stated in the lease, which is often years before the flat was first sold and is sometimes a common date for the whole block. A 99-year lease granted from 1985 has fewer years left than the purchase date suggests. We calculate it from the lease, not from the listing.

  • Missing the ground rent review clause

    The amount matters less than the mechanism. A rent that doubles every ten or fifteen years becomes a problem for lenders and buyers; a rent linked to an index behaves differently again. For a long lease of a single dwelling granted for a premium on or after 30 June 2022 the rent is a peppercorn, the date for retirement homes being 1 April 2023 (Leasehold Reform (Ground Rent) Act 2022 sections 1 and 4, commencement regulations SI 2022/694, checked 19 September 2026). A lease granted after those dates under a contract exchanged before them falls outside the Act, and older leases are unaffected unless they are extended or varied in a way that amounts to a new grant.

  • Reading the lease without the variations

    A deed of variation changes the lease, and the lease read alone is wrong. Where the register refers to a variation, we obtain it and read the two together.

  • Assuming the previous owner's conduct is permission

    A dog, a laminate floor or a subletting arrangement the last owner had does not waive the covenant. A freeholder can enforce against you for a breach the previous owner got away with, and a buyer's representative will ask for evidence of consent.

Frequently asked questions

Can I get a copy of my lease myself?

Yes. If the lease is registered, HM Land Registry will supply an official copy of the filed lease to anyone who applies. It is a public document. What you will not get from the registry is a reading of the term, the rent review clause or the covenants against what you are trying to do, or a note of which clauses cause problems.

What information do I need to order it?

The address, or the leasehold title number if you have it from a previous official copy or a mortgage document. If you know the lease has been varied, or you have a copy of a variation, tell us so we obtain everything. If the lease was never registered, the name of the freeholder or managing agent helps.

What if my lease was never registered?

A lease granted on or after 13 October 2003 for a term of more than seven years has to be registered, and so does an assignment, gift, court-ordered transfer or assent of a lease that still has more than seven years to run at the time, under sections 4 and 27 of the Land Registration Act 2002 (checked 20 September 2026). Two things follow that catch people out. The test on a transfer is the time left to run, not the length of the original term, so a ten year lease with four years left can change hands with no registration at all. And different rules applied to leases granted before 13 October 2003, so a long lease from the 1970s or 1980s that has never been assigned may simply never have been registered. A search of the register is what settles it for a particular lease. Where there is no registered title of its own, a shorter lease may still have been noted on the freehold title, and a copy of a document referred to in a register can be ordered on form OC2. Otherwise the freeholder or managing agent usually holds the only copy, sometimes for a fee.

Who enforces the covenants in a lease?

The landlord, or a management company where the leaseholders own it, enforces the leaseholder's covenants. Many leases also contain a covenant by the landlord to enforce against other leaseholders at the request and cost of the one affected, which is the route where a neighbour is in breach. The lease says whether yours does.

Can my freeholder increase the service charge without limit?

Not without limit. Service charges must be reasonably incurred and the works or services of a reasonable standard, and a leaseholder can challenge them at the First-tier Tribunal (Property Chamber) in England or a leasehold valuation tribunal in Wales. Qualifying works that would cost any one leaseholder more than £250 require section 20 consultation, as do long-term agreements running more than twelve months that would cost any one leaseholder more than £100 in an accounting period. Without consultation, or a tribunal dispensation, the landlord's recovery is capped at those figures, and they are the same in England and in Wales (Landlord and Tenant Act 1985 sections 20 and 20ZA, with SI 2003/1987 and SI 2004/684, all checked 20 September 2026). The lease sets the proportion and the machinery; the statute sets the limits.

Does the lease say who insures the building?

Yes, and it is almost always the landlord, with the premium recovered through the service charge. The leaseholder insures contents. The lease will also say whether the leaseholder's interest must be noted on the policy and what happens if the building is destroyed, which matters for a lender.

Does the lease tell me who owns the freehold?

It names the original landlord, who may have sold the freehold since. The current freeholder is shown on the freehold title register, which we obtain alongside where you want it. A leaseholder can also make a written request for the landlord's name and address to whoever demands the rent, or last received it, or to any agent acting for the landlord. That person must give a written statement within twenty one days, and failing to do so without reasonable excuse is a criminal offence (Landlord and Tenant Act 1985 section 1, checked 20 September 2026).

About this page

Written by the Property Law Online team

Last updated

Tell us the address and what you need the lease for

Tell us what you need and we will reply by email.

Rather write to us directly?